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1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. endobj
It was approved by Policy Council September 9, 1997. ESC Region 20 is located in San Antonio, TX. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. endobj
Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. Please use the navigation menu at the left to view the policy pages. 18 0 obj
Prefill your email content below, and then select your email client to send the message. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Collect data in all areas of ERSEA, Family Services and Health for self-assessment. 10 0 obj
Policy #: ERSEA-2 . 13. . 1 0 obj
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Pyramid Model. The criteria also include a scoring mechanism for over-income applicants. Page #: 1 of 5. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. <>
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To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Elizabeth: And now it must be reviewed annually, correct? Play Promotes Early Development: Its Time For Play! "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L <>
This position is accountable for managing Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) activities for the Head Start Program. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Communication takes place in a sensitive and culturally responsive manner. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. endobj
Family and Community Partnerships IV. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Elizabeth: So let's talk about enrollment. Age eligibility requirements: a. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . 6 0 obj
Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. b$]d-F,o,"FSKA#:6yUB %PDF-1.5
Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. Right. Really to ensure thatprograms know the patterns, and know what their children need. So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Related Regulations: 1302.12 Operational Procedure: 1. 7 0 obj
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Catherine: There is. 17 0 obj
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Explore materials and tools to help programs market their services, and develop and implement selection criteria. Explore research-based strategies for intentional recruitment in Head Start programs and communities. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. RwG">#.!pDzy9^B7
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a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ Plan and provide training related to enrollment systems, policies and procedures for the department . <>
Session 2a. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Recruitment Flyer: South. endobj
The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? <>
All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. How does your program make sure selection criteria reflect up-to-date community assessment data? Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . endobj
Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. <>
Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Re-Enrollment. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . ERSEA and Family Manager. endobj
According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). 3 0 obj
Also, find resources to identify community partners and better address community needs. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. endobj
Catherine: Absolutely. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? <>
You may download the software for free, if you do not already have it. Head Start staff help families in identifying barriers to consistent attendance. Head Start/Early Head Start Logo. Eligibility Verification Form 2022-2023. . When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. <>
Board Policy 2510P - Procedure for Head Start Monitoring (updated) . A ranked waiting list is actively maintained and used to fill openings in a timely fashion. Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Policy Council. Staff Performance Review. We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. Please use the navigation menu at the left to view the policy pages. Elizabeth: he final section is on fees, and I think there's a new provision in this section. endstream
Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Secretary of Head Start in accordance with Section 645 of the Head Start Act. A program's policies and procedures cannot require families Staff initiate supports as appropriate. All documents are updated when available. A different approach is taken for Early Head Start child find. Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Verifying Age - Program staff must verify a child's age according to program policies and procedures. Access Early Learning's repository of policies, procedures, and forms here. <>
V$$&+^H'+U"L dq/lH'!8 Head Start Performance Standards Head Start Act Who Should Take This Course? Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. endobj
The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. 2023-2024 ERSEA Document Slides. 11 0 obj
2023-2024 ERSEA Presentation Slides. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great All policies and procedures are organized by subject area. ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing .
l{o(HgI:=U~z"(j D! ERSEA governs how programs determine eligibility, enroll children, and track attendance. Really important parts of the regulations for grantees. Big Sandy Area Community Action Program Head Start. Copyright 2002-2023 Blackboard, Inc. All rights reserved. Recruitment Flyer: Central. Those slots can be reserved forup to 30 days. Emotional Literacy in Preschool. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>>
After a program determines it's service area, it needs to assess thecommunity. Catherine: and Attendance. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? 6. The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). endobj
The recruitment effort includes recruiting expectant mothers for Early Head Start. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. ERSEA governs how programs determine eligibility, enroll children, and track attendance. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . . This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. endobj
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The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. This ERSEA Specialist position earns a competitive wage of $18.25/hour. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. stream
Consistent attendance is defined as present or participating for 85% of expected hours, or more. Updated December 2014, Head Start of Lane County program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Accessing Community Resources for Parents, Staff Scholarship for Financial Support Policy, Staff Scholarship for Financial Support Procedure, Staff Scholarship for Financial Support Form, Arrowhead Economic Opportunity Agency702 3rd Ave SVirginia MN 55792, Toll Free: 1(800) 662-5711Phone: (218) 749-2912, Hot Beverages and Other Food or Drink for Staff, Enrollment/Selection Criteria for Children with Disabilities, Head Start Kindergarten Transition Procedure, Child Development and Family Specialized Contacts, Head Start Development Screening Procedure, Referral for Special Education Evaluation, Coordination of Disabilities, Health, Education Services, Disability Services Coordination and Collaboration, Implementation and Documentation of IEP/IFSP Services, Services for Parents of Children with Disabilities, Child Guidance/Classroom Management/Conflict Resolution, Communicating Information to Parents Whose Primary Language is Other Than English, Integration of Personal Health/Safety/Wellness, Services for Children and Families Whose Language is Other Than English, Active Supervision - Busing/Transportation, First Aid and Emergency Care List and Emergency Care, Late Pick Up and Early Drop Off at Head Start Sites, Maltreatment of Minors Mandated Reporting Policy, Ensuring the Safety of Food Served at Head Start, Nutrition Education and Meal Planning for Center Base Sites, Nutrition Education and Meal Planning for Home Base Sites, Planning for Children with Food Allergies and Special Diets, Child Mental Health and Social Emotional Well Being, Utilizing Community Mental Health Resources, Securing and Maintaining the Physical Environment, Blood Borne Pathogen Exposure Control Plan, Employee Interview, Hiring, and Selection Procedure, Head Start Site Status and Employment Transfer Options, Participant Record Keeping System/Accessing& Release of Information. stream
Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Does the waiting list prioritize children according to the selection criteria? Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. endobj
Community Partner Letters & Interest Forms. Find a Head Start job near you or anywhere in the U.S. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Prefill your email content below, and then select your email client to send the message. Expand each section to view the policies, procedures and forms for that subject area. <>
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The ERSEA Coordinator assures that our program is fully enrolled . It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. <>
Position. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. Interested in working at a Head Start program? Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). Professional Quarterly Review. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Head Start Policy & Regulations. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned.